ULEARN Accessibility Guide File Is Password-Protected And Could Not Be Scanned

The PDF is password protected and cannot be accessed.

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Password protection prevents accessibility checkers from accessing a document’s structure and content. When a file is password-protected, tools like UDOIT cannot flag important accessibility issues, such as whether the file is scanned or missing tags. While the file may be accessible, there is no way to confirm this without a thorough manual review.

Additionally, password-protected files cannot be edited without the password. This means that even if a manual review identifies accessibility concerns, it may be impossible to correct them without having access to the password. This can prevent timely remediation and create barriers for students who rely on assistive technologies.

Ultimately, password protection intended for document security can unintentionally block accessibility, making it harder to ensure all students can access and engage with course materials.

How to Fix It

Remove the password from course files before uploading them to Canvas. This allows accessibility checkers like UDOIT to scan the file and flag any issues. If password protection is required, perform a manual accessibility review of the file before sharing it with students. Confirm that the document is properly structured, tagged, and usable with assistive technologies.

If a password-protected file cannot be fully remediated, consider creating an accessible alternative to ensure all students can access educational content.

Last Updated: Oct 24, 2025, 6:04 PM

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